OSCA is seeking candidates for our Association Manager position.

Interested candidates should submit a resume, cover letter, and references to oscapresident@oscainc.org by July 25, 2025.

Location: Virtual

Job Type: Hourly Contract; up to 25 hours per month

Job Summary

We are seeking a dedicated and organized Association Manager to join the Oregon School Counselor Association (OSCA) team. The Association Manager will be responsible for overseeing the day-to-day operations of OSCA, including membership management, annual program operations, Board of Director and Committee engagement support, and communication efforts. The ideal candidate will have strong leadership skills, a passion for the educational sector, and the ability to independently manage multiple projects and initiatives in a dynamic environment.

Key Responsibilities

Membership Management:

• Serve as the primary point of contact for members, responding to inquiries, resolving issues, and ensuring overall satisfaction.
• Track and manage member data, ensuring that membership records are up to date and accurate.
• In partnership with the Board of Directors and Membership Committee, develop and implement strategies to enhance member benefits, engagement, and retention.

Event Coordination:

• Organize and execute operational tasks associated with the OSCA Annual Conference, workshops, webinars, and other events for association members.
• Manage event promotion, registration, and post-event follow-up.
• Aid the Conference Committee Chair and Professional Development Committee Chair in coordinating logistics and developing event budgets.

Annual Program Operations

• Plan, organize and execute OSCA’s annual awards, grants and scholarship programs.
• Manage program promotion, application process, and award notification follow-up.

Website, Communications and Marketing:

• Maintain OSCA’s website, including acting as primary contact for Tradewings.
• Oversee the creation and distribution of regular communications, including newsletters, emails, and social media updates.
• Develop and implement a comprehensive communications strategy to enhance the visibility of the organization and its mission.
• Ensure consistent and effective messaging across all platforms.
• Collaborate with other departments to support public relations and advocacy efforts.

Administrative Support:

• Manage daily administrative tasks, including scheduling meetings, preparing reports, facilitating updates to bylaws, completing SCA tasks required by the American School Counselor Association (ASCA), and maintaining organizational documents.
• Assist in the preparation of board meetings and ensure board members are well-informed about association activities.
• Manage the annual Board of Directors nomination and election process.
• Assist in ensuring compliance with 501(c)6 regulations and industry standards.

Strategic Planning:

• Collaborate with leadership and board members to set long-term goals and strategies for the association's growth and success.
• Monitor industry trends and best practices to inform association initiatives.
• Participate in decision-making processes to align operations with the mission and vision of the organization.

Qualifications

• Bachelor's degree in nonprofit management, business administration, communications, or a related field (preferred).
• Minimum of 3 years of experience in nonprofit management, association management, or a related field.
• Strong project management skills with the ability to handle multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Proven ability to build relationships with diverse stakeholders, including members, donors, sponsors, and vendors.
• Experience with customer service, event planning and fundraising.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with association management software (AMS) or CRM systems.
• Strong organizational and time-management skills.
• Ability to work both independently and collaboratively in a fast-paced environment.

Preferred Skills

• Knowledge of nonprofit industry standards, best practices, and regulations.
• Familiarity with social media platforms and digital marketing tools.
• Experience with budget management and financial reporting.

Personal Attributes

• Passionate about the mission of the organization and the educational sector.
• Strong interpersonal skills and a positive, collaborative attitude.
• Detail-oriented with a proactive approach to problem-solving.
• Ability to think creatively and strategically.

Compensation and Benefits

• This is an independent contractor position (1099).
• $57 per hour, with potential for annual increase to adjust for inflation.

How to Apply

Interested candidates should submit a resume, cover letter, and references to oscapresident@oscainc.org by July 25, 2025. In your cover letter, please highlight your experience in nonprofit management and your interest in contributing to the mission of our organization.

This job description outlines the core responsibilities and qualifications for the role but is not exhaustive. The Association Manager will collaborate with OSCA’s Board Chair to determine the necessity of and availability for other duties as necessary to support the organization’s objectives.